Schedule tasks on your calendar

Instead of hoping you'll find time for your to-do list, Gridflo can plan it for you. Schedule Tasks looks at your open time slots — around your existing events — and blocks time for each task automatically.

What a task needs to be scheduled

To be eligible for auto-scheduling, a task needs three things:

• A When option (like ASAP, this week, or a due date), so Gridflo knows how urgent it is
• A duration, so Gridflo knows how much time to block
• A schedule, which defines the hours that kind of work can happen (for example, work hours vs. evenings)

You can set these when creating a task — see the Tasks & Projects articles — or fill in anything missing from the Schedule Tasks window itself.

Running the scheduler

1. Open Calendar and click Schedule Tasks in the top right.
2. The overview shows how many tasks are Tasks to Schedule, Partially Scheduled, Fully Scheduled, and Manually Scheduled.
3. Click Review Tasks if some tasks are missing a When option, duration, or schedule, and assign them there.
4. Click Schedule Tasks to place your tasks into open slots.

Overdue and ASAP tasks are placed first, then tasks with deadlines, then someday tasks if there's room. Time blocks align to 30-minute slots. If you want a fresh start, Clear Schedule removes the auto-scheduled blocks.

Working with scheduled tasks on the calendar

Scheduled tasks appear on the calendar colored by priority, and the Scheduled Tasks legend marks them out from regular events. From there you can:

• Drag a block to a new time — Gridflo treats it as manually scheduled and won't move it in future runs.
• Click a block to reschedule or delete it.
• Right-click a block to mark the task complete, reschedule, or delete it. Completed blocks appear faded.

Newly scheduled blocks start as drafts (shown with a striped texture) until you accept them, so you can review the plan before committing.